1. Data protection at a glance
General information
The following information provides a simple overview of what happens to your personal data in our marketing campaigns. Personal data are all data with which you can be personally identified. You can find detailed information on the subject of data protection in our data protection information below this text.
Data collection in marketing campaigns
Who is responsible for data collection in the marketing campaigns?
The data processing in the marketing campaigns is carried out by the
Ayming Deutschland GmbH
Am Wehrhahn 50
40211 Düsseldorf
How do we collect your data?
On the one hand, your data is collected when you communicate it to us. This can be, for. Eg data that you enter in a contact form on our website. On the other hand, we buy personal data from address sellers where you provide your data to buyers like us for marketing purposes on the basis of consent.
Other data are recorded automatically or with your consent when you visit our website, for example, by our IT systems. This is mainly technical data (eg internet browser, operating system or time of the page view). This data is collected automatically as soon as you enter this website.
What do we use your data for?
We use the data you provide for marketing purposes.
What rights do you have with regard to your data?
You have the right to receive information about the origin, recipient and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request that the processing of your personal data be restricted under certain circumstances. You also have the right to lodge a complaint with the competent supervisory authority.
You can contact us at any time at the address given in the legal notice if you have any further questions on the subject of data protection.
2. General information and mandatory information on data protection
We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection notice.
Personal data are data with which you can be personally identified. This data protection notice explains which data we collect and what we use it for. It also explains how and for what purpose this is done.
We would like to point out that data transmission over the Internet (eg when communicating by e-mail) can have security gaps. A complete protection of the data against access by third parties is not possible.
2. Note on the responsible body
The responsible body for data processing is:
Ayming Deutschland GmbH
Am Wehrhahn 50
40211 Düsseldorf
Telephone: +49 (0) 211 710675-0
Email: contactgermany@ayming.com
The responsible body is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (eg names, email addresses, etc.).
Storage period
Unless a specific storage period is specified in this data protection notice, your personal data will remain with us until the purpose for data processing no longer applies. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have any other legally permissible reasons for storing your personal data (eg tax or commercial retention periods); In the latter case, the deletion takes place after these reasons no longer apply.
Statutory data protection officer
We have appointed a data protection officer for our company.
Ayming Germany GmbH
zH Data protection officer
Am Wehrhahn 50
40211 Düsseldorf
E-Mail: dpo@ayming.com
Note on data transfer
We only transfer personal data to third parties if this is necessary in the context of marketing, for example to the company entrusted with the delivery of the mail. A further transmission of the data does not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without your express consent, eg for advertising purposes.
Data processing in third countries
We do not process data in third countries. However, when data is transmitted over the Internet, it cannot be ruled out that it will be forwarded to a third country. However, data transmission over the Internet is encrypted, as described in the Security section (below), in order to prevent the content from being read and to ensure the protection of your data.
Revocation of your consent to data processing
Many data processing operations are only possible with your express consent. You can revoke your consent at any time. The legality of the data processing carried out before the revocation remains unaffected by the revocation.
Right to object to the collection of data in special cases and to direct advertising (Art. 21 GDPR)
IF THE DATA PROCESSING BASED ON ART. 6 ABS. 1 LIT. E OR F GDPR, YOU HAVE AT ANY TIME THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS ARISING FROM YOUR SPECIAL SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RELEVANT LEGAL BASIS ON WHICH PROCESSING IS BASED, TAKE THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN PROVIDE COMPULSORY REASONS FOR PROCESSING THAT OCCURS, EXECUTES OR EXECUTES YOUR INTERESTS, OBSERVES THE RIGHTS OBJECTION ACCORDING TO ART. 21 PARA. 1 GDPR).
IF YOUR PERSONAL DATA ARE PROCESSED IN ORDER TO OPERATE DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA FOR THE PURPOSE OF SUCH ADVERTISING; THIS ALSO APPLIES TO PROFILING TO THE EXTENT IN CONNECTION WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR THE PURPOSE OF DIRECT ADVERTISING (OBJECTION ACCORDING TO ART. 21 (2) GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, the data subject has the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, their place of work or the place of the alleged violation. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another person responsible, this will only be done if it is technically feasible.
Security
This campaign uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as e-mail inquiries that you send to us.
If the SSL or TLS encryption is activated, the data that you transmit to us cannot be read by third parties.
Information, deletion and correction
You have the right to free information about your stored personal data, their origin and recipient and the purpose of the data processing and, if necessary, a right to correction or deletion of this data at any time within the framework of the applicable legal provisions. You can contact us at any time at the address given in the legal notice if you have any further questions on the subject of personal data.
Right to restriction of processing
You have the right to request that the processing of your personal data be restricted. You can contact us at any time at the address given in the legal notice. The right to restriction of processing exists in the following cases:
If you dispute the accuracy of your personal data stored by us, we usually need time to check this. For the duration of the test, you have the right to request that the processing of your personal data be restricted.
If the processing of your personal data happened / happens unlawfully, you can request the restriction of the data processing instead of the deletion.
If we no longer need your personal data, but you need them to exercise, defend or assert legal claims, you have the right to request that the processing of your personal data be restricted instead of being deleted.
If you have lodged an objection in accordance with Art. 21 Paragraph 1 GDPR, your interests and ours must be weighed up. As long as it is not yet clear whose interests prevail, you have the right to request that the processing of your personal data be restricted.
If you have restricted the processing of your personal data, this data – apart from its storage – may only be allowed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest processed by the European Union or a member state.
3. E-mail advertising, mail advertising and marketing
Your data will only be processed on the basis of your consent (Art. 6 Para. 1 lit. a GDPR). You can revoke your consent to the storage of your data and its use for marketing purposes at any time, for example via the „Unsubscribe“ link in the marketing e-mail or contact us directly. The legality of the data processing operations that have already taken place remains unaffected by the revocation.
The data you have deposited with us for marketing purposes will be stored by us until you unsubscribe and will be deleted from the distribution list after unsubscription. This does not affect data that we have saved for other purposes.
After you have been removed from the distribution list, your email address and other contact details may be stored in a blacklist to prevent future marketing. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in complying with the legal requirements on marketing (legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR). The storage in the blacklist is not limited in time. You can object to the storage provided that your interests outweigh our legitimate interests.
4. Audio and video conferences
Data processing
For communication with our customers, we use online conference tools among other things. The individual tools we use are listed below. If you communicate with us via video or audio conference via the Internet, your personal data will be recorded and processed by us and the provider of the respective conference tool.
The conference tools collect all data that you provide / use to use the tools (email address and / or your telephone number). The conference tools also process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” in connection with the communication process (metadata).
Furthermore, the provider of the tool processes all technical data that are required to process online communication. This includes in particular IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker as well as the type of connection. If content is exchanged, uploaded or made available in any other way within the tool, it is also stored on the servers of the tool provider. Such content includes in particular cloud recordings, chat / instant messages, voicemails, uploaded photos and videos, files, whiteboards and other information that is shared while using the service.
Please note that we do not have full influence on the data processing operations of the tools used.Our options are largely based on the company policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, which we have listed under this text.
Purpose and legal basis
The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 Para. 1 S. 1 lit. b GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR). If consent has been requested, the relevant tools are used on the basis of this consent; the consent can be revoked at any time with effect for the future.
Storage period
The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you ask us to delete them, revoke your consent to storage or the purpose for data storage no longer applies. Saved cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.
We have no influence on the storage period of your data, which is stored by the operators of the conference tools for their own purposes. For details, please contact the operators of the conference tools directly.
Used conference tools
We use the following conference tools:
Microsoft Teams
We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. Details on data processing can be found in the Microsoft Teams privacy policy: https://privacy.microsoft.com/de-de/privacystatement.
Conclusion of an order processing contract
We have concluded an order processing contract with the provider of Microsoft Teams and fully implement the strict requirements of the German data protection authorities when using Microsoft Teams.
Privacy Policy – Version September 2020